Imagine values our donors and volunteers and takes their privacy seriously. We will respect the privacy of the personal and organizational information that we are privileged to have about our supporters. Our commitment to respect the privacy of our supporters extends to how we obtain, use, protect and share information about them.
Quality Standards for Donor Privacy:
We do not sell supporter information.
Without the supporter’s consent, we do not provide their information to organizations or individuals outside of Imagine.
We contractually require any person or organization providing services to Imagine to protect the confidentiality of supporter information.
We will hold strictly confidential all information concerning donors and volunteers, including names, addresses, names of beneficiaries, nature and value of estates, amounts of provisions or gifts, etc., unless a donor or prospect grants permission to use selective information for purposes of referral , testimonial, example, recognition or publicity.
We have procedures in place to limit access to information to those employees and volunteers who need to know such information in order to fulfill our mission.
We educate our employees and volunteers on the importance of protecting the privacy and security of confidential personal and organizational information.
We will use our best efforts to comply with the expressed wishes of any supporter who does not want their name used in any promotional material, wishes their name removed from solicitation lists, or wishes to have their gifts or services be anonymous.
We will collect, use and share information about our supporters among employees and volunteers only on a needs-to-know basis and for the sole purpose of carrying out Imagine’s mission.
Donor Privacy Process:
The Executive Director (ED) will receive all donations that arrive at Imagine.
The ED will add all donor information to a spreadsheet on a secure server at Imagine.
The ED will seek permission before any donor information is used for public relations or promotional reasons.
A note will be made on the database for any donor who wishes to opt out of future mailings, brochures, or requests for donations.